Administrative Assistant

Part-Time | Hybrid (Remote & In-Person)
Community Roots Counseling

Compensation: $20/hour

Community Roots Counseling is a growing group private practice seeking a reliable, organized, and compassionate Administrative Assistant / Clinic Coordinator to support the daily operations of our practice.

This is a part-time, hybrid position, with the majority of work completed remotely and the potential for some in-person support as the role grows. We are looking for someone who values meaningful work, clear systems, and a supportive team environment.

Our administrative team is the backbone of our practice—you help keep everything running smoothly so our clinicians can focus on what they do best. We believe this role matters, and we work hard to make sure our staff feel supported and valued.

About Community Roots Counseling

Community Roots Counseling is a community-centered group practice built on the belief that meaningful work happens when people feel grounded, supported, and connected. We value thoughtful systems, clear communication, and sustainable work—not chaos or burnout.

What You’ll Do

Administrative & Client Support

  • Support client scheduling, billing-related tasks, and administrative workflows

  • Serve as a professional and compassionate point of contact via email and internal systems

  • Assist with intake paperwork, consent forms, and secure document management

  • Process payments and follow up on outstanding balances as needed

Practice Coordination

  • Maintain organized records and accurate documentation

  • Support medical billing team and claims follow-up (training provided as needed)

  • Create and update internal systems, workflows, and documentation
    (All materials created are considered company property)

Operations Support

  • Help maintain smooth internal processes so clinicians and clients are well supported

  • Communicate clearly with the practice owner regarding tasks, priorities, and timelines

  • Work independently while staying aligned with practice needs

To Succeed in This Role

You’ll thrive in this position if you:

  • Are highly organized and naturally think a few steps ahead

  • Enjoy supporting others and take pride in behind-the-scenes work

  • Communicate clearly, professionally, and compassionately

  • Are comfortable working independently in a hybrid setting

  • Appreciate structure, clarity, and well-defined systems

  • Can balance multiple tasks while maintaining attention to detail

Qualifications

  • Prior experience in an administrative, medical office, or client-facing support role preferred

  • Experience with medical billing or insurance processes is a plus (but not required)

  • Strong written communication and organizational skills

  • Comfortable using technology platforms such as:

    • Google Workspace (Gmail, Docs, Drive)

    • Practice management or scheduling software

Schedule & Expectations

  • Part-time, hybrid position (primarily remote with some in-person support as needed)

  • Hours and schedule discussed based on availability and practice needs

  • Consistent, dependable availability is essential

Why Work With Community Roots Counseling?

We value the people who support our practice just as much as the clinicians who provide care. This role is ideal for someone who enjoys meaningful, detail-oriented work and wants to grow alongside a mission-driven practice in a sustainable way.

How to Apply

To apply, please submit your resume through our contact form:

Apply Now!